Information for Teams


The following provides key information for teams participating in the 2021 event. Can’t find what you’re looking for on this page? Contact us directly with any questions.

Please note: Any teams who plan to join us in Bologna will be required to show a green pass to enter the competition venue, as per current Italian regulations. More details on the green pass, and how to obtain one are available here.

Information on this page:
The Competition
Location
Getting to Bologna
Accommodation
Shipping Your Robot


The Competition

COVID-19

SciRoc will be an exciting but socially-distant event where teams can get together to compete.  Don’t let worries about COVID-19 travel restrictions stop you from registering. Whilst we encourage all teams to join us in person in Bologna, we understand that may not be possible. We therefore have plans in place to allow teams that cannot travel to compete remotely.

We request that you confirm during your registration whether you plan to join us in person in Bologna. This is so we can anticipate numbers and ensure a safe environment for everyone. We do understand however that restrictions may change over the coming weeks.

If you are unsure on the remote vs physical participation options, our webinars will explain how both options will work for each episode. Please refer to the details on webinars below.

Registration

Registration for teams is now closed. Thank you to everyone that registered to participate in SciRoc 2021. All registered teams will be contacted directly.

Episodes

This year the SciRoc event will be divided into five episodes. A detailed description of each episode and links to the full rulebooks can be found here. Rulebooks are displayed in a shared Google document and we encourage all teams to review and comment with any questions or feedback directly on to this document. Our dedicated team of editors will review and respond to feedback on a regular basis.

IEEE/RSJ IROS 2021 

The Episode 01 challenge will also be available at the IEEE/RSJ International Conference on Intelligent Robots and Systems (IROS 2021) event. Teams are invited to register for Episode 01 of the IEEE/RSJ IROS 2021 event at the same time as SciRoc via our online registration form.

Webinars

Our webinar series ran throughout May/June. Webinars were presented by our organising team and aimed to provide an introduction to each episode, explain how participation will work, and gave teams an opportunity to ask any questions.

The webinar series is now finished, however all webinars were recorded and are available to view here.


Location

The second edition of our ERL Smart Cities Robotics Challenge (SciRoc) will take place 6-11 September 2021 in Bologna, Italy. The event itself will be held in Palazzo Re Enzo, a historical building located in Piazza Maggiore, the central square and heart of Bologna.

Join us in person

With the uncertainty around travel restrictions, we understand many teams may have concerns about joining us in person for the SciRoc event. SciRoc will be a socially distanced, safe event for all participants. This is an opportunity for international Robotics teams to come together and demonstrate their hard work and talent within the field.

SciRoc will see the presence of global Robotics brands, and provides a fantastic networking opportunity for teams to meet industry leaders and innovators within a number of areas including Robotics, AI and Engineering.

Most of all SciRoc will be a chance for teams to meet like-minded Roboticists, to join in with our social events and to have some fun! We hope you can join us in Bologna!

Getting here

Bologna Guglielmo Marconi Airport is an international airport serving the city of Bologna. It is located approx. 7.5km outside of the city centre.

You can reach the city centre by taxi, shuttle or public bus. Taxis from Bologna airport are available 24/7 and the trip to the city centre takes on average 20 minutes and costs approx. €15 – €18.

The Marconi Express is a shuttle service running between Bologna airport and Bologna central railway station. The service takes 7.5 minutes and runs 365 days a year from 5.40 am to midnight. Tickets can be purchased from the website.

Bologna Centrale is the city’s main train station. It is located on Piazza Medaglie d’Oro, at the northern edge of the city centre, and is a 20/25 minute walk to Piazza Maggiore, Bologna’s main square.

Accommodation

There are plenty of accommodation options in and around the city. We advise that teams and attendees secure their accommodation as soon as possible. September is a busy month within the city, with fairs and conferences planning to reopen following COVID restrictions. Accommodation therefore will be booked up quickly.

Discounted Accommodation for SciRoc Attendees

A list of hotels offering a special rate for SciRoc attendees can be found here. Please note, some of the hotels listed are located outside of the city centre but are well connected via public transport.

In addition to the list above, the Camplus guest hotel is also offering SciRoc teams and attendees a 12% discount on their best online rate. This hotel is located slightly out of the city centre, approximately a 30 minute walk to Palazzo Re Enzo, where the SciRoc event will take place.

This discount can only be used for bookings made through the hotel website, using this link. To take advantage of the discount please enter the following code in the special code field: SCIROC2021. This code will remain valid until 11/09/2021.

On the dates in which the room is available, the discounted rate will automatically appear. Please note, in case plans change refunds will not be possible. Instead the hotel can offer vouchers to be used at a later date.

If you need to modify your reservation this can be done using the link above. You will need the reservation code assigned with your original booking.

General notes.

1) As these are fair dates, advance payment is required by credit card charge which will be requested when booking.

2) If you wish to request an invoice, the hotel kindly ask that you provide them with the following necessary data:

  •  Company name / Surname and Name
  •  Address
  •  City
  •  Postal Code
  •  VAT number
  •  Tax Code
  •  SDI unique code
  •  PEC (if you do not have a unique code)

Shipping Your Robot

Teams are responsible for shipping robots and equipment to and from the event venue. Robots can be shipped directly to Palazzo Re Enzo using the following address:

SciRoc 2021 Event
Bologna Welcome Srl
Piazza Maggiore 1/e – 40124 Bologna

Please ensure all packages also contain your team name.

The venue will accept shipments from Thursday 2nd September onwards between the following times:

• Monday – Friday: 09.00 – 19.00
• Saturday & Sunday: 10.00 – 17.00

The venue will securely store all equipment until Saturday 11th September. Return shipments can be arranged for collection from Palazzo Re Enzo on this day.

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